Field Trip Policies

Policies concerning cancellation, rescheduling and no-shows.

Final numbers and invoicing

Groups are responsible for reporting any updates to the numbers of attendees participating no later than two weeks (14 days) before their visit. Site staffing is based on these numbers. Your invoice will be based on the two week final number of students and chaperones you have booked. No adjustments will be made to your invoice if you bring fewer students or chaperones. For visits taking place less than two weeks from booking, you will be invoiced for the number of attendees you provide when confirming your reservation.

If your group brings more students or chaperones than what you have reported in your final numbers, we reserve the right to invoice you for additional attendees.

Payment

Reservations will be invoiced, to the original booking teacher via email unless otherwise specified. Separate payments by individual members of the group, including chaperones, will not be accepted. Payment is due in the form of a single check or credit card within 30 days after your scheduled experience. No refunds will be issued after payment has been received. Minnesota Historical Society Membership and 6th Grade Minnesota History Passes are not valid for field trips, paid programs, or specially priced exhibits.

Rescheduling

Rescheduling of visits is based on availability. If you need to make changes to dates or times, please contact us as soon as possible. During peak season, many of our sites will have extremely limited availability to make changes.

• More than two weeks from scheduled visit: No fee assigned.
• 7-13 calendar days from scheduled visit: Additional $40 per group rescheduling fee will be added to your invoice.
• Less than one week from scheduled visit: Additional $80 per group rescheduling fee will be added to your invoice.

Cancellation

• More than two weeks from scheduled visit: No fee assigned.
• Less than two weeks: 50% of invoice due.
• No show: Full invoice is due.

Weather cancellations

Our outdoor sites are open rain or shine. Please plan accordingly. If severe weather interferes with scheduled programs, the site will contact the person who booked the visit about cancellation. No fees will be invoiced if the site cancels the visit and we will work with you to reschedule. If you are not contacted, please assume that the program will take place as scheduled.

If you are unable to participate due to weather conditions, please contact us at fieldtrips@mnhs.org to reschedule. Failure to contact us is considered a “no show” and the full invoice will be due.